Privacy Policy

Who are we?
The Data Controller is NPA Recruit LTD at Duke House, Duke Street, Skipton, North Yorkshire, BD23 2HQ. We provide permanent and temporary recruitment services to clients looking to recruit personnel for their businesses. We also provide payroll services for contractors.

Who does this Privacy Policy apply to?
This Privacy Policy applies to the personal data of our Website Users, Candidates, Clients, Suppliers, and any other individuals we may contact to gather more information about our Candidates. It is essential to note that we reserve the right to amend this Privacy Policy periodically. To stay informed of any changes, please revisit this page regularly, as we will update it with any modifications. If you are dissatisfied with any aspect of our Privacy Policy, you may have legal rights; where applicable, we have outlined these rights as well.

What does this Policy cover?
We at NPA Recruit LTD take your personal data seriously. This policy:

  • Details the types of personal data we collect from you.
  • Provides insight into how and why we collect and utilise your personal data.
  • Outlines the duration for which we retain your personal data .
  • Clarifies the circumstances under which we might share your personal data, and with whom.
  • Specifies the legal basis for the utilisation of your personal data.
  • Details the consequences of refusing to provide the requested personal data.
  • Outlines the various rights and options available to you concerning your personal data.
  • Describes our communication methods with you and how you can reach out to us.

What personal data do we collect about you?
Candidates; At our organisation, we prioritise the collection and utilisation of information that is directly relevant to determining the most suitable opportunities for you and assessing your eligibility throughout the recruitment process. This may include your CV, identification documents, educational background, employment history, professional references, and financial details. In some cases, we may also gather sensitive personal information such as health status, diversity details, or information regarding criminal records. Rest assured, we will only request and handle sensitive personal data with your explicit consent.
Clients; We collect and use only the information necessary to provide you, or people in your organisation with services such as finding the best available candidates for your opportunities.
Other data subjects; We collect and use only the information necessary to be able to contact you and pay you for the services you provide.
Website Users; We collect and use only the information necessary to improve your experience when using our website. This may include how, when and how often you visit us.

Where do we collect personal data about you from?

  • The following are the different sources we may collect personal data about you from:Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages, or during the course of our work with you to ensure that our relationship runs efficiently.
  • From an agent/third party acting on your behalf. e.g. A Contractor’s Limited Company.
  • Through publicly available sources. For example;
  • LinkedIn
  • Job Boards
  • By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

Where we collect your information through publicly available sources as set out above, we may do this with the aid of various software programs’. These programs’ are given parameters on the requirements of a role and search through publicly available sources to find such candidates. These programs’ are designed to only output information on candidates that meet the search criteria. The parameters of this program are restricted to only searching for candidate information from public sites where there is a reasonable expectation that such information may be collected and further processed by job recruiters for the purpose of sourcing candidates for different job roles.

How do we use your personal data?
Candidates; At NPA Recruit LTD, your personal data is utilised to connect you with potential employers based on your skills and experience. Initially, we will gather basic information such as your contact details, job role, and experience, which we will then share with the client seeking personnel. If you are selected by the client and progress to the next stage, we will collect more detailed information from you during interviews and beyond. Additionally, we may use your data to provide you with relevant job suggestions and other interesting information.
Clients; We use your personal data to ensure that we can find the right candidates for the opportunities that you may have or for contractual obligations.
Suppliers; We use your personal data to ensure that we can contact you and for contractual obligations.
How long do we keep your personal data for?
We will only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, we may retain some of your information after you cease to use our services, if we believe in good faith that it is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

When determining the relevant retention periods, we will take into account factors including:

(a) our contractual obligations and rights in relation to the information involved;

(b) legal obligation(s) under applicable law to retain data for a certain period of time;

(c) statute of limitations under applicable law(s);

(d) (potential) disputes;

(e) if you have made a request to have your information deleted; and

(f) guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your information once this is no longer needed.

Who do we share your personal data with?
Candidates; We take the security and confidentiality of your personal data seriously and only share it with third parties who have a legitimate need to access it in order to provide you with our services. We ensure that any third parties we work with are compliant with data protection laws and have adequate security measures in place to protect your information. If you have any concerns about how your data is being shared, please let us know and we will do our best to address your concerns.
Clients; We share your data with candidates during the course of providing recruitment services to you, and with third parties as part of our contractual relationship.
Suppliers; We share your data third parties as part of our contractual relationship.
What legal basis do we have for using your information?
For prospective candidates, contractors, referees, and clients, we process your personal data under the legitimate interest legal basis. This is necessary for us to assess suitability for potential roles, find potential candidates, and contact clients, referees, and suppliers. Before proceeding with such processing, we conduct a balancing test to ensure that our interests do not outweigh your fundamental rights to privacy. We keep records of these balancing tests, and you can request more information about them by contacting us.

If you are interviewed and submitted as a candidate, we may process more detailed personal data, including sensitive information such as health information. In such cases, we will always ask for your consent before proceeding with such processing. For activities that require consent, such as contacting candidates about other recruitment-related services, we will ask for it. We rely on automatic opt-in consent for these activities if you have previously engaged with us by submitting a CV, applying for a job, or registering on our website. This means we assume your consent unless you opt-out. Explicit consent is required for other types of e-marketing.

What happens if you do not provide us with the information we request or ask that we stop processing your information?
Failure to provide the required personal data or withdrawing your consent for processing may result in us being unable to connect you with suitable job opportunities.

Do we make automated decisions concerning you?
During the recruitment process, we may utilise automated decision-making processes to assess candidates. Candidates are subject to a structured screening process to determine if they meet the specific criteria for a particular position. This evaluation may involve fully automated procedures such as online pre-screening tests. If a candidate is found to be unsuitable based solely on automated assessment, we will only proceed with this activity if the candidate has given explicit consent. Additionally, we may conduct personality profiling with the candidate’s consent.

Do we use Cookies to collect personal data on you?
We do not collect any information collected by Cookies within the recruitment process – all information used by NPA Recruit LTD is provided by the candidate, client or supplier in any transmission form (verbal, written, electronic etc)
Do we transfer your data outside the EEA?
No, we do not transfer personal data out of the EEA.

How do we safeguard your personal data?
We take the security of your data very seriously and have put in place appropriate measures that are designed to prevent unauthorised access to or misuse of your personal data.

What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.

1.The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.

2.The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.

3.The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.

4.The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.

5.The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.

6.The right to data portability
You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.

7.The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing.

8.The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.

9.The right to withdraw consent
If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

  • baseless or excessive/repeated requests, or
  • further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.

How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just let us know.

How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact here:

Max Dalton, Managing Director, max@nparecruit.co.uk